Check your pre-employment process

Conducting a thorough pre-employment questionnaire is a crucial step in the hiring process, ensuring that employers gain a comprehensive understanding of prospective candidates before extending formal job offers. This practice serves as a vital component of due diligence and mitigates risks associated with inadequate screening, poor hire decisions and future risks such as personal grievance claims or employment litigation—issues that can be both costly and entirely avoidable.

Despite its importance, this step is frequently overlooked, executed inadequately, or mishandled, with documentation often misplaced after completion. Effective pre-employment screening is as essential as performing due diligence for significant investments like purchasing a house or car. Employers are encouraged to treat the hiring process with similar care to safeguard their organisation from potential future complications.

To address these challenges, the Employers Toolbox offers a robust cloud-based solution, enabling organisations to enhance their pre-employment practices through a streamlined online platform. Accessible via the "Go Recruit" section of the dashboard, the tool allows employers to send invitations for candidates to complete a customisable, company-branded pre-employment questionnaire online. Applicants can also upload their CVs directly through the platform.


The system simplifies administration by automatically storing completed questionnaires and CVs in the recruitment section of your Employers Toolbox account. If the candidate is hired, a single click converts these documents into an employee record, seamlessly integrating them into the HR personnel system. This automated process eliminates the risk of losing critical documentation and strengthens the organisation’s overall hiring framework.

In addition to ensuring compliance and efficiency, this approach protects employers from potential discrepancies in candidates’ representations of their skills or experience. By maintaining accurate records, organisations are better equipped to address any discrepancies that may arise after hiring.

Ultimately, incorporating robust pre-employment screening tools enhances decision-making, reduces risk, and elevates an organisation’s hiring standards, providing a secure foundation for long-term employment relationships.

If you wish to learn more about the pre-employment questionnaire functionality on the Employers Toolbox please see our help documentation here, or just get in touch with our team for a chat or a demonstration.