Maintaining your staff records

EAL’s staff management platform on the Employer’s Toolbox provides a range of tools and options to help ensure employers are keeping their staff personnel records up to date and accurate, including the following new features; Staff Self-Verification and Automatic Reminders.

By enabling the option in your Toolbox alert settings, upon the anniversary of either the staff record creation or the last verification event, the system will remind you it's time to re-check the accuracy of the record.


Verification is then easily done by simply clicking the 'Verify' button to generate a secure file which gets emailed to the staff member concerned with their data for them to check and approve via an electronic signature. The employee is sent a file containing their own personal details as stored on their 'Staff Details' record. This does not include information from any other page in their employee file or any other stored document or file held on their record.


This practice then forms part of your overall quality management system creating a report to evidence this process accordingly, all the while maintaining and proving the integrity of your records.



The system also maintains the verification history of records on the employee file.
As usual, the emails used to communicate for this verification process will follow your own company branding template if you have set one in your 'Email Template' settings.